181 Google Tricks That Will Save You Time in School: Part 3

Tech


Over the past two weeks, we’ve showed you 65 different time saving ways to use Google. Today we give you part three in this series!

The ubiquitous Gmail has lots of great tricks and options that student time-savers can take advantage of.

  1. Better Gmail: Speed through your Gmail inbox by using this add-on that fixes some of the problems that can slow you down in Gmail, like customizing your inbox count display, messages, sidebar, and more.


  1. Gmail Manager: Get updated on multiple Gmail accounts at once with this add-on that lets you check all of your Gmail accounts.


  1. Turn on keyboard shortcuts: Gmail offers keyboard shortcuts like letter navigation, single-stroke actions, and more that can shave time off each action you do in Gmail.


  1. Undo Send: If you accidentally sent a message a bit too fast, undo your send, and go back to fix a goof or add an attachment without having to send a brand new email.


  1. Add gadgets to Gmail: You can add Calendar and Docs to your Gmail sidebar, helping you get quick access to your schedule and documents.

 

  1. Use stars to note special messages: Mark messages with stars and superstars to remember that they are important.


  1. Mute messages: Use Google Smart Mute to turn off messages that you’ve been added to on CC.


  1. Use advanced search operators: Narrow down who you’re finding emails from with “from:” and “to:,” search by “subject:,” “has:attachment,” and more with advanced search operators.


  1. Filter email with personalized email addresses: Add a plus sign, periods, and other characters to create variations of your email address, and filter your inbox based on these addresses.


  1. Get connected faster with SMS in Chat: Send a quick SMS text to your contacts through Gmail’s Chat if you really need to get connected instantly.


  1. Use Drafts as notes: Keep handy notes in your Gmail Drafts folder by composing a new message and saving it as a draft.


  1. Organize with labels: Get your email organized with labels to quickly scan your inbox for what you’re looking for, and move messages to them to clean up your inbox.


  1. Identify which messages were sent just to you: Find out if an email was directly addressed to you by looking for personal level indicator arrows.


  1. Set up reminder keywords: If you know you’ll need to access an important email later, but might not remember how to find it, forward it to yourself, adding a memorable keyword to the message that you can search for later.


  1. Send one-liners with (EOM): For messages where the subject is the entire message, Gmail will usually pop up and ask you if you want to ask body text. Bypass this message by adding (EOM) to the end of your subject.


  1. Search your mail: Instead of keeping your mail super organized, just use the Gmail search function.


  1. Archive your messages: Keep your inbox tidy, and old important emails still accessible by search by archiving messages.


  1. Sign out remotely: Oops! Left Gmail on at the computer lab? Sign out remotely by clicking on Details at the bottom of your Inbox.


  1. Sort email accounts: If you use Gmail to receive messages from both your personal account and school account, separate them into Multiple Inboxes to keep everything clear.


  1. Report spam vigilantly: Rid your inbox, and the world, of spam by reporting emails as spam.


  1. Keep important files handy in Gmail: Always have quick access to key files by emailing them to yourself in Gmail.


  1. Turn emails into tasks: Got an emailed assignment from your professor? Convert emails into tasks, and even access them on your mobile phone.


  1. Set up filters: Control the flow of incoming mail by setting up filters that will automatically label, archive, delete, forward, and more.


  1. Preview attachments: If you’re not ready to download an attachment yet, just preview the attached document to see what it’s all about.


  1. Always remember to attach files: Sign up for Labs to use the Forgotten Attachment Detector, and get notified when you mention attachments in the body of your message, but don’t actually have anything attached.


  1. Add multiple attachments at once: Use Control, Shift, or Cmd to select more than one file to attach to your message.


  1. Use https: Protect your Gmail with https, even when you’re using Gmail in public places like a coffee shop or the school library.


  1. Add Calendar and Docs: Make Calendar and Docs a part of your Gmail page by adding them as boxes.


  1. Set up a “waiting for response” label: Never lose emails that need following up by setting up a label for messages that you’re waiting on a response for.


  1. Set up Canned Responses: With Canned Responses, you can save email templates for common replies that you use over and over.

Stay tuned for part four next week!


This is a guest blog series submitted by Jasmine Hall with OnlineColleges.net.